From fragmented engineering content to a governed project-to-asset information lifecycle
How a multi-site oil and gas operator modernized document control, MDR-driven project delivery, EPC and vendor collaboration, as-built handover, master records and long-term asset information management with ECH360 on Hyland Alfresco.
A multi-site oil and gas operator moved from fragmented engineering content to a governed project-to-asset information lifecycle. It modernized document control, MDR-driven project delivery, EPC and vendor collaboration, as-built handover, master records and long-term asset information management with ECH360, TechTiera’s engineering solution on the Hyland Alfresco platform.
A multi-site operator managing engineering information across projects and decades of asset life
The operating model spans internal engineering teams, project document control, EPC organizations, vendors and suppliers, handover teams, operations and future modification projects.
The EDMS must do more than store files. It must preserve the governed relationship between planned deliverables, project WIP, approved master records and the assets those records describe.
Engineering information had outgrown fragmented document-control processes
Fragmented information
Multiple repositories and channels made search, retrieval and current-revision identification harder.
Inconsistent standards
Numbering, metadata, disciplines and classifications varied across projects and legacy records.
Manual coordination
Reviews, revisions, comments, transmittals and handover depended on spreadsheets, email and follow-up.
Weak project-to-asset continuity
Operations needed a trusted current engineering record tied to plant, system, equipment and tag context.
Complex external collaboration
Internal teams, EPCs and vendors required governed organization onboarding and project-specific access.
One governed engineering information lifecycle from project delivery to operations
Project DeliveryProject Workspace + MDR
Plan deliverables, people, metadata, responsibilities and target dates.
Engineering ControlWIP → Review → Approval
Control revisions, markups, decisions, tasks and transmittals.
Authoritative RecordMaster Records / Engineering Vault
Promote accepted as-built information into the current controlled record.
Asset OperationsAsset / Equipment Context
Link master information to facility, system, equipment and tags.
Lifecycle ContinuityOperations → Modification Project
Reuse current masters as the governed basis for future change.
GovernanceEnterprise → BU → Project → EPC → Vendor
Enforce scope, least privilege, accountability and auditability.
Business ValueTrusted engineering information
Strengthen control, collaboration, traceability and operational readiness.
A project-to-asset engineering information management solution powered by Hyland Alfresco
ECH360 is TechTiera’s engineering solution layer on Hyland Alfresco. It brings together the information model, connected workspace patterns, MDR-driven deliverable controls, engineering document lifecycle, transmittals, master records, asset context and governance required for a modern EDMS.
MDR-Driven Deliverable Control
The MDR acts as the planned and controlled deliverable register, tracking document number, discipline, planned/current revision, status, key dates and linkage to actual documents.
Template-Driven Project Workspaces
Governed project context for metadata, teams, discipline structures, WIP documents, reviews, tasks, transmittals and close-out.
Engineering Document Control
Configurable numbering and metadata, validation, check-in/out, status, version and revision control, renditions and audit history.
Review, Markup & Collaboration
Role-based routing, comments, markups, response tracking, approvals, reminders and controlled internal/EPC/vendor participation.
Transmittals Management
Incoming and outgoing formal exchanges with package validation, recipients, acknowledgements, revision-aware document lists and complete history.
Master Records & Asset Context
Approved engineering records are retained as authoritative masters and made available through persistent facility, system, equipment and tag context.
Governed External Collaboration
External organizations are centrally governed while project administrators control project membership, roles, permissions and content access.
Controlled As-Built Handover
Completeness checks, mandatory metadata, MDR validation and acceptance gates before approved as-built information becomes the current master.
Separate project WIP from authoritative master records, then connect those masters to the asset context
This is the critical information-governance bridge: the MDR governs expected project deliverables, the project workspace governs work in progress, and accepted as-built information is promoted into Master Records before being consumed in asset and operational context.
Project Workspace + MDR
Project context, roles and planned deliverables.
Engineering WIP
Create, receive and revise engineering documents.
Review / Approval
Technical review, comments, decisions and approvals.
Approved / As-Built
Final accepted revision and handover readiness.
Master Records / Vault
Current authoritative approved engineering record.
Asset / Equipment Context
Facility, system, equipment and tag relationships.
Operations & Future Change
Operational use and controlled future modification.
Administration, access and accountability from enterprise level to external project participants
Organizations are onboarded under governed enterprise and business-unit administration, while project administrators control membership, roles, permissions and content access within the project. This separates organization onboarding from project authorization.
Least privilege
Users access only the projects, workspaces and content needed for their role.
Segregation of duties
Administration responsibilities remain distinct across enterprise, BU, project and external organizations.
Controlled external collaboration
Organizations are governed centrally while project access is delegated to authorized project administrators.
Project-scope enforcement
EPC and vendor access remains project-specific, controlled and reviewable.
Audit & traceability
Access changes, submissions, reviews, approvals and administration actions are recorded.
Lifecycle governance
Organizations, users, roles and permissions are reviewed throughout the project lifecycle.
A stronger engineering-information foundation for project delivery, compliance and long-term operations
The ECH360 operating model is designed to improve coordination across internal and external teams while preserving authoritative project-to-asset lineage through handover and operations.
Scalable enterprise adoption
Layered administration and role-based experiences support large, multi-site user communities while preserving controlled project scope.
Greater operational efficiency
Standardized registration, search, review and document handling reduce dependence on fragmented repositories and manual coordination.
Improved control & compliance
Version, revision, access, approval, retention and audit controls strengthen governance and evidence readiness.
More effective collaboration
Structured reviews, correspondence and transmittals create clearer accountability across internal, EPC and vendor teams.
Operations-ready asset information
Approved as-built records become authoritative masters linked to asset context for maintenance and future brownfield work.
See how ECH360 can modernize your engineering information lifecycle
Bring one real project, MDR, handover or asset-information scenario. TechTiera can map it against the ECH360 project-to-asset model and identify opportunities to strengthen governance, collaboration and information quality.
Book an ECH360 Solution Workshop
Email us instead: info@techtiera.com